Visibility and
control over sensitive data

Qostodian monitors high-risk unstructured
data within your organization

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Secure your data security posture proactively

Data sources containing files pose a high risk for any organization. Any lack of awareness regarding their sensitive contents can result in significant issues and non-compliance.

High-risk data sources

Risk increases with daily employee access and potential exposure to generative AI like Copilot.

Sharepoint

Outlook

OneDrive

Teams

Endpoints

File servers

Unstructured data files

If overlooked, these files can pose significant risks to your data protection and compliance efforts.

Why Qostodian?

Accurately track sensitive data like SSNs across various sources, users and files. Achieve organization-wide deployment and initial inventory in days. Straightforward, flat-rate pricing for complete cost predictability.

Granular data tracking

Unique data element
tracking technology

Quick deployment

Smart focus on files with full deployment within days

Predictable flat-rate pricing

All-in cost based on employee count within the organization

How does it work?

Monitor your riskiest data sources 24/7. Qostodian scans files for sensitive content
and reports findings centrally in a modern and easy to navigate web interface.

Scan

Scan any file size accurately and easily.

Secure

Sensitive data never leaves your environment.

Program

Set alerts, integrate, and auto-quarantine files.

Analyze

Analyze by info, person, file type, and source

Qostodian platform interface

Discover pricing

Visit our pricing desk and find the best solution for you

See pricing

Straightforward rollout and operationalization

Full deployment can be achieved within days. Qostodian quickly provides an
accurate inventory of sensitive data in files, enabling you to take effective action.

1

Data inventory

Scan, catalog, and tag all data

2

Access control

Track users, groups, and permissions

3

Usage monitoring

Get a real-time view of risky actions

4

Security posture

Evaluate security posture continuously

Qostodian: Enabling you to reach level 4 maturity with 24/7 visibility and control over sensitive data.

Complementing Microsoft Purview

Also using Microsoft Purview? Augment your investment with Qohash by adding workstation coverage and in-depth insights into data propagation and access risks. Together, they form a cost-efficient and comprehensive data security solution.

FAQ

Qostodian gives you everything you need to prevent a data breach or data spill caused by disgruntled, negligent or careless employees.

Only Qostodian offers these five things:

  1. Scanning and monitoring of the specific sensitive data elements in your file. Why does this matter? In order to truly understand risk, you need to understand user behavior. Looking at file activity – as 99% of the tools on the market do – is insufficient. One file could have 1000s of data elements. When assessing risk, you need visibility into what’s in the file. Qostodian sees into your files, registers the data type, and assigns a risk score – based on what risk looks like for your business.
  2. 24/7 monitoring with proactive notifications of non-compliant or policy-violating behavior. Qostodian monitors interactions with every individual sensitive data element in your business systems and alerts you instantly when risky interactions with sensitive data or policy violations occur.
  3. Qostodian cuts down on false positives, focusing your team on critical areas of exposure at breakneck speed. Not all types of sensitive data carry an equal risk for every business. Qostodian is configurable and oriented around your specific business needs. It registers, scores and monitors specific data elements. It then ranks the biggest risks to your business. With clear indicators of risk levels, InfoSec teams more easily prioritize the most malicious threats to the least with confidence.
  4. Tracking at the data element level enables expedited investigations. Qostodian helps eliminate manual investigations. It automatically displays how a specific data element traveled from employee to employee over time – without you having to do anything manually. See how it got out of a secure environment, where it ended up, and every step in between.
  5. Qostodian’s data intelligence dashboard surfaces actionable intel – not post-mortem views. On your data intelligence dashboard, you’ll see risk levels by department and employee. You’ll also see how risk has changed over time. With your customizable view, you can also add employees deemed “risky” for closer monitoring.

Qostodian detects and alerts you to the below areas, with several more being rolled out in our upcoming releases.

  1. Data exfiltration
  2. Excessive sensitive information accumulation
  3. Unusual collection of specific types of sensitive information
  4. Deletion of files containing sensitive information

Qostodian monitors sensitive data elements in more than 135 file extensions.

Custom rules can be created to find specific data elements, such as a particular credit card number.

In addition, Qostodian can also search for custom data elements and proprietary IP.

Unlike CPU hungry legacy tools, with Qostodian, you decide how much CPU Qostodian utilizes. Customize it according to your needs.

To run Qostodian, you need both the endpoints and the platform to be functional.

Deployment is fast, and can be accomplished within a few hours. Your desktop or server teams deploy the sensor to the endpoints using your preferred deployment tool, such as SCCM. Once deployed and activated, you can configure the sensor in your Qostodian dashboard.

The recommended requirements for using Qostodian to monitor your endpoints are as follows:

  • Operating System: Windows 10 and 11
  • Processor: 2 or more CPU cores @ 2.40GHz + pageable RAM
  • Memory: 8GB + RAM
  • CPU Architecture: 64-bit
  • Disk Space: 5 GB of available space
  • Disk Throughput: 15,000 IOPS (60 MB/s+)

Qostodian is designed to operate entirely within your environment. We believe in data privacy – including yours and do not have access to your data.